The majority of us look forward to the sunny weather, school holidays and the chance of a well-earned break. For many employers the holiday season can be a bit of a nightmare. Particularly for those businesses who do not have a planned closure.
Below are our top tips for managing these busy periods without impacting your business.
Having a structured annual policy in place is the first rule for managing annual leave fairly.
Think about how you’ll handle a situation where two employees want the same time off.
You might decide to prioritise the employee that requested annual leave first. (First Come, First Served Basis).
Another option to make sure the same people don’t always get the main summer weeks off, consider a rotating system. List all of your employees and let those at the top request holidays first. Next year, let the people at the bottom choose first. This will give everyone a chance to get the days off that they want—and reduce any headache for you.
Do not leave the planning of holidays until the last minute. Ensure you plan ahead, respond to holiday requests and put a plan for cover into place.
Another simple one, but one that’s easily missed by busy departments. Ensure that you have an effective holiday management system to record holidays. This may be a diary, a spreadsheet, your time and attendance system or part of your HR software package.